12 Xero integrations perfect for scaling manufacturers

In this article, we look at the 12 best Xero apps for manufacturers looking to optimize their time-tracking, reporting, inventory management, and purchasing.

There are tons of Xero integrations available on the market, but with so many options, what do you choose? We’ve put together this list to help you see what apps are available and what ones could be perfect for your business.
Last updated: 28.11.2022

There are tons of Xero integrations available on the market, but with so many options, what do you choose? We’ve put together this list to help you see what apps are available and what ones could be perfect for your business.

Xero is a cloud-based accounting tool ideal for manufacturers looking to get control over their finances.

However, even though it’s great at helping you get more control over your finances, Xero does have a feature gap for tools that are essential for manufacturers needing to organize their production.

We’ve put together some of the best tools available on the Xero Appstore for solutions that will help you improve your e-commerce, CRM, inventory management, reporting, and much more.

PRO TIP: Xero can help you effortlessly record your finances, but when it comes to handling your manufacturing and organization, Xero works better with a helping hand. That’s why manufacturers need to look for Xero integrations that can support their production.

So, without further ado, let’s get straight to it!

1. Tanda for Time Tracking

Tanda you can easily find on the Xero Appstore under time tracking.

Tanda allows users to take advantage of Xero time tracking, which will help manufacturers pay contract manufacturers and employees for the time they’ve put in.

Not only that, but a Xero time tracking app like Tanda will also help you with scheduling, giving you a tool for:

  • Tracking attendance;
  • Award interpretation; and
  • Pay calculations with a Xero payroll integration.

This Xero time tracking integration helps you streamline your administrative processes and reduce the stress of arranging your payroll with a 1-click timesheet export.

Tanda combines all your workforce data, timesheets, and pay rates for automatic and accurate calculations of your teammate’s wages. Then it exports these timesheets to your Xero account to help you track your business capital.

2. Inventory Management with Katana

Katana is your go-to ERP integration with Xero.

Katana Smart Manufacturing Software is an ERP integration with Xero that allows you to bridge the feature gap between your sales, manufacturing, and accounting.

This ERP integration with Xero helps you with:

Katana’s integration with Xero centralizes your entire business onto one dashboard, so you can easily get an overview of your performance and make important decisions.

Finally, when you’re finished making a purchase order or fulfilling a sales order, you can push your bills and invoices over to Xero.

PRO TIP: Centralize your entire business by integrating your Xero + Shopify. Learn how to optimize production with:  

3. Shopify for E-Commerce

Shopify is a well-known e-commerce platform on the market, used by dropshippers, manufacturers, and large-scale wholesalers.

The Shopify Xero integrations by Bold Commerce is designed to bridge the gap between your Shopify and Xero accounts.

Not only can you sync your Shopify orders to Xero, but all your sales, taxes, and discounts are automatically exported from Shopify with Bold Commerce’s Xero integrations.

When you use these Xero integrations, your paid orders are exported to Xero as Sales Invoices, and once a day, your past orders are synced and saved as Paid Invoices.

Xero apps like Shopify will help you manage your online sales.

PRO TIP: Manufacturers looking to get the most out of their Shopify account can take advantage of Katana’s ultimate Shopify guide, that’ll teach you how to balance your manufacturing and online sales.

4. Purchasing with ApprovalMax

Xero time tracking and payroll management are made easier with ApprovalMax.

Overhaul the financial control of your Accounts Payable and Accounts Receivable with Xero apps like ApprovalMax.

ApprovalMax can help businesses achieve paperless manufacturing by replacing paper and email-based approvals with an automated workflow, perfect for optimizing your internal accounting and outsourced financial services.

ApprovalMax’s Xero integrations support the latest Xero Single Sign-On/Single Sigh-Up (SSO/SSU) feature, meaning that you can use your Xero account details to easily sign up for a free trial or even log in with an existing ApprovalMax subscription when setting up the integration.

With ApprovalMax, you get:

  • Purchase order creation and approval;
  • Bill review and approval; and
  • Bill to purchase order matching and budgeting.

5. Reporting with Spotlight

The best Xero app integrations allow you to get comprehensive reporting, like with Spotlight Reporting.

Spotlight Reporting gives users the tools to easily generate easy to understand performance reports, dashboards, forecasts, and consolidations.

The main objective of Spotlight Reporting’s Xero integration is to optimize your reporting capabilities within Xero. It was even awarded App Partner of the Year for their efforts, 2015 and 2016.

Spotlight Reporting integrates with Xero seamlessly, allowing users to import their budget data with just the push of a button. When you use the Xero integrations, it unlocks all functionalities in Spotlight, allowing you to use:

  • Action plans;
  • Cash flow forecasting; and
  • Executive summaries.

6. CRM with HubSpot

HubSpot is one of the most popular Xero CRM integrations.

Xero and HubSpot are working in collaboration to give you a powerful CRM that allows you to manage your:

  • Online marketing;
  • Sales; and
  • Customer service.

Xero CRM integrations with HubSpot allow you to better understand your customer’s journey, from visitor to paying customer.

HubSpot helps you nurture your leads to your website, so you can build a relationship with visitors and customers through personalized messaging and marketing.

To get set-up with Xero CRM integrations, all you need to do is enter your email address (the one you use on Xero) to create a HubSpot account or update an existing one.

Once your Xero CRM integrations are set-up, all future information will be synced with HubSpot, so you can view your business from one screen.

7. Payroll with CitrusHR

A Xero payroll integration like CitrusHR will ensure that all your staff is paid.

A Xero payroll integration is going to help you make sure all your staff are paid probably, on-time, and it’s all up-to-date and accounted for in your books.

CitrusHR is a payroll solution designed for manufacturers looking to get more control over their business.

The Xero payroll integration allows you to manage:

  • Holidays;
  • Absences;
  • Onboarding;
  • Performance management; and
  • Timesheets.

CitrusHR integrates with your Xero, importing all your payroll information at a click of a button.

With this Xero payroll integration, you can accurately track team members’ wages and fill out your payroll information within five minutes.

PRO TIP: When looking through Xero apps as a manufacturer, you need to find a tool that can help you with your Xero bill of materials, as the software without an integration struggles to give you a solution to tracking this essential product information.

8. Point of Sale with Airsquare

POS Xero integrations like Airsquare are built to help you manage your sales.

Point of sale (POS) Xero integrations like Airsquare gives users the tools to manage their sales, both online and in-store.

Airsquare is an all-in-one website platform that helps you with setting up your online store, along with giving you control over:

  • Stock management;
  • Accepting payments; and
  • Processing your orders.

When you integrate and sync your Airsquare and Xero accounts, all sales orders will automatically be pushed to Xero as invoices. Saving you the hassle of reconciling the invoices yourself.

This ecosystem allows you to keep manufacturing and selling, and the Xero integrations automatically save your financial transactions.

9. Accounting with Syft

Syft is one of the best Xero integrations for optimizing your accounting.

You may be wondering why this is needed; “An accounting solution for my accounting solution?”

Syft takes your Xero information, and presents it back to you with highly visualized reports, making your business finances more digestible.

Having your company’s data transformed like this allows you to easily share reports with team members and better understand your business’s performance, so you can quickly make business decisions and get back to growing your business.

This Xero integration can also take multiple Xero entities and break it all down into a single reporting group. Better still, the software has a plug-and-play feature, meaning you just connect it to your account and Syft will take care of the rest.

10. Bills and Expenses with Receipt Bank

Xero integrations like Receipt Bank help you track your bills and expenses.

Receipt Bank has Xero integrations that help you store your client’s data onto Xero.

Basically, Receipt bank takes away the hassle of having to manually update information on Xero.

After you get set-up on Receipt Bank, your clients can submit receipts, bills, and invoices through their own personalized Receipt Bank email.

Once you receive them, the Xero integrations in Receipt Bank will automatically extract important information, so all you need to do is review the final document and submit it to Xero with one click.

11. Practice Management with EzzyBills

The best Xero apps will provide users with automation, just like what's offered by EzzyBills.

If you’re a manufacturer who also offers services along with your products, then EzzyBills is the solution you’re looking for.

EzzyBills will help you automate your accounting, so you and your clients can send invoices or bills to EzzyBills, either by email or using the phone app.

This allows you to easily put your business into auto-pilot and is used by manufacturers from all different types of industries.

Once you integrate Xero with EzzyBills, you can easily record your finances, by sending your invoices to Xero as an attachment, which will also contain information on:

  • Optional notes;
  • Approval records; and
  • Delivery dockets.


Xero integrations will help you optimize your manufacturing business.

And there you have it, our twelve picks of the best Xero integrations manufacturers should consider when looking to optimize their business.

However, you should still approach with caution, as the majority of apps were developed to help retailers, wholesalers, and self-employed workers.

And as a manufacturer, you’re going to need your Xero integrations to do more if you want to make your production more efficient.

When looking into software, see if it can provide you with:

Katana Smart Manufacturing Software, an ERP integration with Xero, can do all of the above and more, by completely automating your manufacturing processes.

Check out the video below to understand just how exactly Katana is one of the best Xero integrations for manufacturers looking for solutions to their production and finances.

Katana offers manufacturers a 14-day free trial, so you can see exactly how the Xero integrations can fulfill all your manufacturing needs.

We hope that you found this article useful. If you have any questions, please don’t hesitate to get in touch as we’re always happy to chat.

And until next time, happy manufacturing.

Katana ERP

Katana Team

Katana gives thousands of manufacturers a live look at their business. Manage all the moving parts of your business and unite the apps and services you use in one visual platform.

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