Streamline your stock with warehouse inventory management software

Warehouse managers know how important it is to track inventory. Katana automates your warehouse processes so you can understand what's in stock, what needs to be ordered, and when items are due to arrive — all at a glance.

Access inventory remotely with warehouse management software

Know your stock levels at all times, adjust quantities as needed, and complete inventory transfers between locations. The Stock screen gives you an overview of all your inventory items. Being aware of your inventory status is crucial and that is why finding the right warehouse inventory management system is important. Stay on top of things a knowing exactly what you have in stock at all times.
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Katana supports tailored shipping workflows

We know that every warehouse is different. That’s why we’ve designed our software to be flexible and adapt to how you work — not the other way around.

Whether managing a single warehouse or multiple warehouses across different locations, Katana has the features you need to streamline your operations.

Our powerful software offers shipping workflow features like:

  • Search and filter inventory by location, status, or item type
  • Track stock levels, inventory turnover, and more
  • Set reorder points to avoid reputation-damaging stockouts
  • API integration with other software platforms
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Katana is a favorite for both sales and warehouse teams

Gain full transparency of what’s in stock and place new orders when items are running low — no more back-and-forth between different platforms. Plus, you can track the status of orders and view past order history. All the data is right there at your fingertips.

If you’re looking for a warehouse inventory management software that’s easy to use and packed with features, look no further than Katana.

Katana allows you to:

  • Complete inventory control and sales order management across multiple sales channels
  • View stock levels by location and perform stock transfers if needed
  • Simple and easy-to-use interface to quickly understand the status of orders
  • Centralize all your data and share it with members of the team
An illustration showing how batch tracking helps to monitor expiry dates

Achieve full traceability with Katana

Receiving items and sending goods is now easier than ever with Katana’s warehouse stock management system. Simply scan the item’s barcode, and our software will automatically find the purchase order it belongs to. You can also view the item’s details, such as its description, unit price, and more.

Plus, you can track where each item is located in your warehouse with the “Location” field. This is especially useful if you operate in multiple locations or have a large warehouse.

With Katana, you can:

  • Create and track batches of items
  • Export barcodes for printing
  • Fully or partially receive purchase orders
  • Trace the lifecycle of goods across the supply chain

See Katana in action

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Integrate with our warehouse inventory management system a build a streamlined workflow

Native integrations, codeless templates, and fully customizable API integrations

Katana warehouse inventory management system gives users access to the API, allowing you to create custom workflows and connect your business apps to manage your stock management, sales, manufacturing, and accounting on one platform. Process automation with data transfers between the services you use to level up efficiency. Take a look at Katana’s API documentation to learn more.

We needed help with Shopify inventory control for raw materials, and Katana exceeded our expectations.”

Katana integrates everything, making for effective company-wide resource planning and control of our entire process.”

With Katana, we are able to track products, build recipes for materials, and set reorder points for our materials as well.”

It’s great to be able to see where inventory faults happen and being able to fulfill orders and where the turnaround happens.”

Warehouse management software FAQs
What is a warehouse management system (WMS)?

A warehouse management system (WMS) is a software application that helps warehouse managers control and optimize the storage and movement of inventory within a warehouse. A WMS software can help improve inventory accuracy, increase operational efficiency, and reduce overall costs by automating and streamlining key warehouse processes.

There are many different types of WMS systems on the market, each with its own unique set of features and capabilities.

Some of the key features of a warehouse management system include:

  • Automation of data and tracking processes
  • Streamiling tasks such as order picking, packing, and shipping
  • Real-time visibility into inventory levels and order status

If you’re considering implementing a WMS in your business, select one that best fits your specific needs and requirements.

What are the benefits of warehouse management software?

By leveraging advanced technology, WMS offers a range of benefits that enhance efficiency, accuracy, and overall performance in warehouse management. Here are key advantages businesses can gain from implementing warehouse management software:

  • Improved inventory accuracy — WMS automates data collection and tracking, reducing errors and ensuring up-to-date inventory levels.
  • Increased operational efficiency — Automation of tasks such as order picking, packing, and shipping enhances efficiency and lowers labor costs.
  • Cost reduction — WMS helps in reducing various inventory management costs, including storage, shipping, and handling.
  • Enhanced customer service — Real-time visibility into inventory levels and order status improves customer service, ensuring timely order fulfillment and keeping customers informed.
  • Streamlined processes — WMS optimizes warehouse processes, leading to smoother operations and reduced operational bottlenecks.
  • Space utilization — Efficient inventory management and tracking help in maximizing warehouse space utilization.
  • Accurate order fulfillment — Automation in the fulfillment process minimizes errors and ensures accurate and timely order processing.
  • Data visibility — WMS provides real-time insights into inventory, allowing for better decision-making and strategic planning.
  • Scalability — As businesses grow, WMS can scale to accommodate increased inventory and operational demands.
  • Compliance and security — WMS helps ensure compliance with industry regulations and enhances warehouse security through better tracking and monitoring.
What are the challenges of warehouse management software?

While warehouse management software (WMS) provides numerous benefits, it also comes with its set of challenges. Some common challenges include.

  • Implementation complexity — Getting started with WMS can be complex and time-consuming, and requires careful planning and integration with existing systems.
  • Costs — The initial investment and ongoing maintenance costs of implementing WMS can be significant, especially for small and medium-sized businesses who work on a tight budget.
  • Integration issues — Ensuring seamless integration with other business systems, such as enterprise resource planning (ERP) or order processing systems, can pose challenges.
  • User training — Adequate training is crucial for users to effectively utilize WMS features. Inadequate training can lead to errors and underutilization of the software’s capabilities.
  • Resistance to change — Employees may resist adopting new technology, particularly if it disrupts established workflows. Change management is essential to overcome resistance.
  • Data accuracy — Maintaining accurate data is crucial for WMS effectiveness. Inaccuracies, such as incorrect inventory counts, can lead to operational issues.
  • Scalability challenges — Adapting WMS to accommodate growth and changes in business operations requires careful planning to ensure scalability without disruptions.
  • Customization complexity — Tailoring WMS to specific business needs can be challenging, and overly complex customization may lead to maintenance issues.
  • Technological dependency — Rapid advancements in technology may render certain WMS solutions obsolete over time, necessitating regular updates or system replacements.
  • Security concerns — Protecting sensitive data and ensuring the security of the WMS itself is critical to prevent unauthorized access and potential data breaches.
How to implement WMS?

Implementing a warehouse management system (WMS) like Katana involves several key steps to ensure a smooth and effective integration. Here’s a general guide. 

1. Assessment and planning 

  • Assess current processes — Understand your existing warehouse processes, from receiving inventory to order fulfillment. 
  • Define objectives — Clearly define the goals and objectives you want to achieve with the WMS implementation. 

2. Select the right WMS 

  • Evaluate options — Research and choose a WMS solution that aligns with your business needs and objectives. 
  • Consider integration — Ensure the chosen WMS integrates seamlessly with your existing systems (e.g., ERP, order processing). 

3. Team formation 

  • Build a project team — Form a cross-functional team with members from IT, warehouse management, and key stakeholders. 
  • Assign responsibilities — Clearly define roles and responsibilities within the project team. 

4. Data migration and cleanup 

  • Data assessment — Evaluate the quality of your existing data and clean up any inconsistencies. 
  • Data migration plan — Develop a comprehensive plan for migrating data from your current system to the new WMS. 

5. Customization and configuration 

  • Customization — If needed, work with the WMS provider to customize the system to fit your specific processes. 
  • Configuration — Set up the WMS according to your warehouse layout, SKU details, and other relevant parameters. 

6. Training 

  • User training — Provide thorough training for all users who will interact with the WMS, including warehouse staff, managers, and IT personnel. 
  • Documentation — Create user manuals and documentation for ongoing reference. 

7. Testing 

  • System testing — Conduct rigorous testing to identify and address any issues or bugs in the system. 
  • User acceptance testing (UAT) — Allow end-users to test the system to ensure it meets their operational needs. 

8. Go-live and transition 

  • Gradual implementation — Consider a phased implementation to minimize disruptions. 
  • Monitoring — Monitor the system closely during the initial period and address any issues promptly. 

9. Post-implementation evaluation 

  • Feedback collection — Gather feedback from users to identify areas for improvement. 
  • Continuous improvement — Implement continuous improvement processes based on feedback and evolving business needs. 

10. Support and maintenance 

  • Ongoing support — Provide ongoing support to users and address any issues promptly. 
  • Regular updates — Stay informed about updates and new features from the WMS provider. 

 

Remember that the specific steps may vary based on the features and requirements of the chosen WMS. Collaborating closely with the WMS provider and leveraging their support resources can significantly contribute to a successful implementation. 

Are there alternatives to WMS?

Yes, there are alternatives to warehouse management systems, and businesses often consider enterprise resource planning (ERP) systems and standalone inventory control software as viable options:

Enterprise resource planning (ERP) systems

Pros

  • ERPs integrate various business processes, including inventory management, into a centralized system
  • They offer a comprehensive solution that can cover a broad range of business functions.

Cons

  • ERPs can be complex and expensive, and the implementation process might be time-consuming.
  • Not all ERP systems specialize in warehouse-specific functionalities.

Standalone inventory control software

Pros

  • Specialized inventory control software focuses specifically on managing inventory, providing features like real-time tracking, order management, and reporting
  • These solutions are often more flexible and easier to implement than comprehensive ERPs.

Cons

  • Some standalone inventory solutions may lack the broader business integration features that an ERP system offers.
  • Businesses with extensive operational needs may require additional software for other aspects.

Customized software solutions

Pros

  • Some businesses opt for custom software solutions tailored to their specific needs.
  • This approach allows for precise customization and integration of features.

Cons

  • Custom solutions can be expensive to develop and maintain.
  • They may also require significant time and resources for implementation.

Cloud-based inventory management software

Pros

  • Cloud-based solutions offer accessibility from anywhere with an internet connection.
  • They often come with subscription-based pricing, reducing upfront costs.

Cons

  • Connectivity issues and reliance on internet access may be drawbacks.
  • Some businesses with specific security concerns may prefer on-premise solutions.

 

Choosing between WMS alternatives depends on factors such as the size of the business, specific operational requirements, budget constraints, and the level of integration needed with other business processes.

Can I integrate CartRover?

Yes, CartRover is one of the many software platforms that Katana integrates with. Easily import sales orders and related customer data from your e-commerce store to Katana.

How many warehouses can I manage with Katana?

There is no limit to the number of warehouses you can manage with our software. Whether you’re managing a single warehouse or multiple warehouses across different locations, Katana WMS systems has the management features you need to streamline how your warehouse operates and optimizes warehouse management.

Can I manage outsource manufacturing with Katana’s warehouse inventory management software?

Yes, you can generate and track outsourced Purchase Orders using our contract manufacturing features. This way, you can keep track of your inventory, even if it’s not physically in your warehouse.

Do you support shipping workflows of businesses taking orders from B2B sales and EDI?

Yes, we support various shipping workflows depending on your manufacturing processes. We know that every warehouse is different. That’s why we’ve designed our software to be flexible, so it can adapt to the way you work. From D2C manufacturers to project-based manufacturers, Katana will work for you.

Do you have printing options?

Sales Orders in Katana can be exported as a PDF or CSV for printing. You can create it as a template and easily print out picking tickets, packing slips, and labels.

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