Stay efficient with inventory management software
Track stock across every warehouse and sales channel in real time. Katana replaces spreadsheets with live inventory, automated reordering, and multichannel sync. Used by 1,400+ happy customers. Free plan available.
Inventory management software to track stock and optimize resource planning
Inventory management software gives businesses a single system to track everything they buy, store, and sell. Instead of juggling spreadsheets and hoping stock counts are current, you get live visibility into products, materials, and stock levels across every warehouse and every sales channel.
For teams still running on Excel, the shift is immediate: stock levels update within seconds of a sale, a shipment, or a warehouse transfer. Reorder points trigger automatically. And every item is traceable from the supplier to the customer order.
Reduce costs and save time with an inventory tracking system
Tracking your inventory becomes effortless with an inventory management system. Real-time tracking prevents overstocking and stockouts, saving you money and freeing up time to focus on other aspects of your business. Invest in an inventory program and streamline your operations.
Live inventory tracking system like Katana allows you to:
- Live counts for raw materials, WIP, and finished goods Not just what’s on the shelf, but what’s committed to open orders and what’s expected from incoming POs
- Multi-warehouse visibility from one dashboard See every location’s stock without switching between tabs or calling branch managers
- Barcode scanning at every touch point Receive, produce, transfer, ship. Each scan updates inventory and creates an audit trail
- Automatic reorder point alerts Set minimum stock levels per material and get notified before you run out, not after
Connect every sales channel to your production floor
Multichannel inventory software is the perfect tool to ensure your most popular items are always available for sale.
Katana’s multichannel inventory software makes it easy to:
- Native Shopify, Amazon, WooCommerce, and BigCommerce integrations Orders sync automatically, fulfillment status pushes back to the store
- Manage inventory across multiple warehouses and throughout the whole supply chain
- Centralize your inventory data and gain a comprehensive view of stock levels and orders from all your sales channels
- Track availability for required materials for efficient sales order fulfillment
- Material availability checks before production. Katana shows whether you have the raw materials to fulfill incoming orders, or whether you need to reorder first
Automate reordering and eliminate stockouts
Real-time data makes it easy to see what’s in stock, what needs to be ordered, and how to optimize your inventory levels.
Katana gives you the real-time inventory data you need to:
- Set reorder points and safety stock levels Different thresholds per material, per location, accounting for supplier lead times
- Auto-generate purchase orders When materials need restocking, Katana creates a draft PO with the right supplier, quantity, and pricing
- BOM-based material deductions When production completes, raw materials are deducted automatically based on your bill of materials. No manual adjustment
- Production cost tracking Material costs, labor, and overhead calculated per unit based on BOMs and operations
Full lot tracking and batch traceability
For food, cosmetics, and supplement manufacturers, traceability isn’t optional. Regulators demand it. Katana tracks every ingredient from the supplier lot through production batches to the customer who received the finished product. If a recall hits, you identify affected customers in minutes, not days.
- Supplier-to-customer traceability Know which supplier lot went into which production batch and which orders shipped with it
- Expiry date management Track best-before dates at the lot level and enforce FEFO picking
- Recall-ready documentation Generate a complete trace report for any ingredient or batch instantly
Features
Everything you need to manage inventory
With a range of features and functionalities, Katana equips businesses with features to streamline their inventory management, ensure efficient stock allocation, and fulfill customer demands.
Use cases
How businesses use Katana
Ecommerce brands selling across multiple channels
You sell on Shopify, Amazon, , but stock levels don’t sync and overselling is a weekly problem. Katana connects every sales channel to one inventory pool, auto-imports orders, and adjusts stock in real time across all channels.
Small manufacturers scaling from spreadsheets
You started with Excel. It worked at 10 SKUs. Now you have 200 materials, 3 sales channels, and a team that can’t operate from one spreadsheet anymore. Katana gives small manufacturers real-time inventory, production planning, and Shopify integration, with a free plan and unlimited users.
Multi-location operations consolidating stock visibility
Multiple warehouses, separate spreadsheets, and no one knows the real total across sites. Katana unifies stock tracking so every location (warehouse, distribution center, retail branch) shows live inventory from one dashboard.
Brands that need full traceability
For food, cosmetics, supplements, and , you need to trace every batch from supplier to customer. Katana tracks lot numbers, expiry dates, and recall-ready documentation automatically.
Real-time tracking vs. traditional inventory methods
Spreadsheets
Legacy ERP
Katana
Real-time stock levels
No (manual updates)
Delay
Yes (live sync in seconds)
Multi-warehouse tracking
Separate sheets per location
Yes
Yes (unified dashboard)
Reorder automation
No
Complex setup required
Set reorder points in clicks
Ecommerce integrations
No
Custom development
Native integrations
Lot/batch traceability
No
Module add-on ($$$)
Built-in, end-to-end
Time to implement
Immediate
6-12 months
Weeks
Per-user pricing
N/A
Yes, per seat ($$$)
No (unlimited users)
Free plan available
N/A
No
Yes
Stay on top of every order and stock movement with live updates across sales, inventory, and production
Save hours by automating order fulfillment in Katana and extending workflows with integrations
Unlock full customization with Katana’s robust API, connecting every tool to your unique workflows
Katana provides us with all the features for manufacturing order management and can track inventory usage and incorporate our sales order tracking into Katana.”
Mikhail Moore
Chief Executive Office (CEO) at Vitacore Industries
It’s great to be able to see where inventory faults happen and being able to fulfill orders and where the turnaround happens.”
Alaina Oehrlein
Production Lead at Essence One
Katana accurately keeps stock of assemblies and ingredients so that I can plan production and get instant feedback on whether we enough resources in stock.”
Kelly Costello
Chief Executive Officer (CEO) at Puppy Cake
We also wanted an accurate inventory system for batch planning, warehousing, and sales. Katana fulfills all our needs in a simple, easy way, unlike other inventory solutions.”
Irah Vet
Founder and Production Manager at Hornby Organic
Explore Katana’s inventory capabilities
Inventory management software FAQ
Inventory management software is a tool designed to help businesses track, manage, and optimize their inventory levels, orders, sales, and deliveries. It automates many inventory-related tasks and provides real-time data to improve efficiency and reduce costs.
Inventory management software tracks products and stock across warehouses and sales channels in real time. It replaces spreadsheets by connecting purchasing, sales, and fulfillment into one system, so stock levels stay accurate whether you sell on Shopify, Amazon, wholesale, or all three. Reordering is automated, and every item is traceable from supplier to customer.
The best inventory management program depends on your specific needs. Popular options include Katana Cloud inventory platform, Ordoro, TradeGecko, and Fishbowl for small to medium businesses, and NetSuite or SAP for larger enterprises.
If you wish to learn more about these, take a look at the article about the list of the 7 best inventory management software.
The perfect inventory management software depends on what your specific business requirements are. However, there are some features that are beneficial for everyone, regardless of the size and industry of the company.
Here are a few features that you should look out for in an inventory management solution.
- Real-time tracking — Inventory software should offer live inventory tracking, allowing you to monitor stock levels, sales, and order fulfillment as they happen.
- Multilocation support — Inventory tracking software should be capable of handling inventory across multiple locations, ensuring efficient distribution and management.
- Barcode and labeling — Support for barcode and labeling systems simplifies tracking and improves accuracy in inventory management.
- Integrations — Integrating with other business software and sales channels is vital to maintain accurate data across the organization.
- Reporting and analytics — Comprehensive reporting and analytics tools help you make informed decisions, identify trends, and optimize your stock levels.
- Demand forecasting — The software should offer demand forecasting capabilities to help prevent stockouts and overstocking.
- User-friendly interface — An intuitive interface makes it accessible to businesses of all sizes, reducing the learning curve and ensuring efficiency.
- Customization — Flexibility to customize the software to meet the unique needs of your business is essential to fulfill your specific needs.
- Scalability — As your business grows, the software should be able to scale with you, accommodating more products and locations.
- Lot and batch tracking — For businesses dealing with products that have lot or batch numbers, the ability to track these is crucial for quality control and recalls.
- Multichannel support — Multichannel businesses should ensure the software can manage inventory effectively across various sales channels, including e-commerce, retail, and wholesale.
- Supplier management — Features to manage supplier relationships, including lead time tracking, can aid in efficient inventory management.
Excel is not a dedicated inventory management software, but it can be used to create basic inventory management systems using spreadsheets. However, it lacks the advanced features of specialized inventory management tools.
Yes, QuickBooks offers basic stock management features, including tracking inventory levels and costs and generating related reports. For more advanced inventory management needs, integrating QuickBooks with specialized software, like Katana may be necessary.
Katana offers a free plan for small teams. Paid plans start at $299/month and scale based on features like multi-warehouse support, automation, and advanced reporting. Unlike legacy ERPs, Katana charges no per-user fees.
Yes. Katana integrates natively with Shopify, WooCommerce, Amazon, and BigCommerce. Sales orders sync automatically, inventory levels update in real time across all channels, and fulfillment statuses push back to your store.
Traditional ERPs bundle inventory with accounting, HR, and other modules, making them complex and expensive. Inventory management software like Katana focuses on stock control, production planning, and order management, then integrates with best-of-breed tools like QuickBooks or Xero for accounting.
Cloud-based solutions like Katana can typically be implemented within 6 weeks. Most businesses import their product catalog, connect sales channels, and configure stock settings with guided onboarding. No IT team or consultants required.
Get visibility over your sales and stock
Wave goodbye to uncertainty with Katana Cloud Inventory — AI-powered for total inventory control
